I-9 Form Changes: Remote Flexibility Ends, Employers Must Act by August 2023

Overview:

On May 11, 2023 the President determined that the Covid-19 pandemic was no longer an emergency. As a result, that prompted The US Immigration and Customs Enforcement (ICE) to announce that “Normal Operations are Resumed”. Employers will have 30 days to comply with Form I-9 employment eligibility verification physical document examination requirements when COVID-19 flexibility end on July 31, 2023.

There will be no more extensions! Employers will have 30 days to review all the documents used  during the Covid Pandemic flexibility decision March 20, 2020.

While the emergency COVID-19-related I-9 flexibility is ending, DHS is still considering alternative procedures for examining I-9 documents. On August 18, 2022, DHS issued a proposed rule on this topic and is reviewing all the comments it received.

Areas covered in this session:

• Learn what other requirements are part of the decision.
• Learn how best practice is when reviewing documents before the August 30, 2023 Deadline.
• Learn how the required Notice of proposed rulemaking (NPRM) by DHS can help create more flexibility in the future
• Learn that you must still have a remote policy as part of the requirements.
• Learn how to conduct an internal audit now to make the changes easier.
• Learn how to properly use the Additional Information Field when it comes to reviewing documents.
• Learn how to review documents if they are different than the original IDs used.
• Learn how to effectively review IDs to meet requirements.
• Learn if the Hybrid workforce is eligible for the requirements.
• Learn what options Employers have to review documents remotely.
• Learn if using a notary will assist Employers with reviewing IDs
• Learn how training of staff will be critical to meet the requirements.

Why should you attend?

On July 31, 2023, the temporary I-9 verification flexibility granted during the COVID-19 pandemic will officially end. From this date, employers will have exactly 30 days to comply with Form I-9 employment eligibility verification physical document examination requirements.

Navigating these changes can be challenging, especially under such a tight timeline. This webinar is a crucial tool for all employers in this transition period. It will provide you with comprehensive guidance on meeting the new requirements swiftly and accurately. You will gain a clear understanding of DHS's proposed changes for future flexibility, learn how to correctly use the 'Additional Information Field', and comprehend how to handle verification in a hybrid work environment.

Our session also provides actionable insights on how to conduct an internal audit to facilitate these changes, and explores options for remote document review, including the potential role of notaries. Crucially, you will gain strategies for training your staff to effectively meet these new demands, ensuring that your organization remains compliant in this new post-pandemic verification landscape.

Who will benefit?

This webinar is designed for professionals and executives who are responsible for Form I-9 compliance, including:

• HR professionals
• Compliance officers
• Hiring managers
• Executives managing a remote or hybrid workforce
• Legal advisors and in-house counsels
• Business owners
• Anyone engaged in the hiring process and responsible for employment eligibility verification